Residential landlord fees and charges

Landlord fees and charges  

Fees are expressed as a % of the total rent due under the tenancy. Lettings fees are payable in full and in advance (unless otherwise agreed in writing). Management fees are payable in line with rent due, either monthly, quarterly, or annually.

 

Minimum lettings fees

The minimum fee is £1,500 plus 20% VAT. 

 

Lettings service 

Where applicable and for a minimum of six months.

The lettings service fee is charged at 11% plus VAT (13.2% including VAT) of the annual rent amount.

This includes advice on:

  • Market rent
  • Refurbishment
  • Health and safety 
  • Legal issues 
  • Tax status 
  • Non-payment of rent

As well as the cost of:

  • Advertising on property websites and portals 
  • Erecting ‘For Let’ board
  • Introducing applicants
  • Accompanied viewings
  • Collection and remittance of rent 
  • Holding deposits for stakeholders
  • Deducting commission
  • Making HMRC deductions due
  • Serving a Section 21 Notice or Notice to Quit

 

Renewal lettings service

Where applicable and for a minimum of six months. This service fee is charged at 11% plus VAT (13.2% including VAT) of the annual rent amount. Fees are due in advance for the length of any renewal, extension, or holding over the tenancy management service.

This covers the cost of: 

  • Contacting and dealing with all relevant parties 
  • Advice on rent 
  • Negotiating any changes to the tenancy agreement 

 

Short let service 

This is for tenancies of six months or less.  Short let service is charged at 18% plus VAT (21.6% including VAT).  As stated above, for lettings, rent must be paid in full and in advance.

 

Management fees

Management fees are charged at 6% (7.2% including VAT).

This includes:

  • Advice on utility providers and advising local authorities of changes
  • Routine property inspections and landlord reports twice a year
  • Sourcing estimates and arranging routine repairs 
  • Renewal of safety records
  • Checking tenants' right-to-rent 
  • Holding keys
  • Arranging check-out appointments 
  • Negotiating any claims against the deposit 
  • Distributing the deposit as agreed between the relevant parties 
  • Remit of any landlord disputes for TDS adjudication 

 

Pre-let service

Pre-let service is charged at 10% plus VAT (12% including VAT). This includes working on your behalf to instruct and manage works required in preparation for a letting.

 

Caretaking service

The caretaking service is charged at € 150 (per property visit), plus VAT.

 

Additional support and associated charges 

Additional charges will always incur VAT.

  1. AST, non-AST and Short let initial tenancy agreement (per tenancy) - £450. This includes all tenant and guarantor reference checks, as well as initial right-to-rent checks.
  2. Renewal of AST tenancy agreement (per tenancy) - £180.
  3. Non-AST initial tenancy agreement (excluding reference and right-to-rent checks) - £375.
  4. Renewal of non-AST tenancy agreement (per party) - £300.
  5. Initial reference and right-to-rent checks (per tenant or company) - £90.
  6. Re-check of right-to-rent - £50.
  7. Periodic tenancy administration charge - £150.
  8. Addenda to amend agreement terms - £175.
  9. Abortive letting administration costs - £600.
  10. Deposit protection administration charge (first 12 months) - £60.
  11. Deposit protection administration charge (after 12 months) - £30.
  12. Inventory charges (one to six bedrooms) - £265 to £405.
  13. Inventory check out - £130.
  14. Preparing a claim for a TDS adjudication (non-managed) - £300.
  15. Additional property visits at the landlord's request - £150.
  16. Applying for consent to let - £60.
  17. Arranging EICR in line with new legislation - £50.
  18. Key cutting service - £30.
  19. To produce a copy of the original statement (per copy) - £20.
  20. To produce HMRC quarterly statements - £90.
  21. To produce a copy of the original statement (per annual tax bill) - £120.
  22. Income and expenditure report (per report) - £180.
  23. Attending court as a witness (half or part day), excluding costs incurred - £600.
  24. Serving of Section 21 Notice administration charges - £375.
  25. New build inventory inspections - £350.

 

Jefferies James is a member of the Property Ombudsman Scheme and the Money Shield Protection Scheme.